Invoices into Holded with AI, without typing a single one.

What it checks before entering an invoice

The agent doesn't just copy what it reads: it checks it. An invoice only reaches Holded if its numbers add up.

• It extracts the supplier, their tax ID, the number, the date and each VAT rate separately. In hospitality, 4, 10 and 21% on the same invoice is normal.
• It adds up the base, the VAT and any equivalence surcharge, subtracts the IRPF withholding and compares the result with the printed total.
• It classifies each invoice: domestic, exempt, EU reverse charge or import. An Italian supplier's invoice with no VAT on it is kept as EU reverse charge.
• It sets aside anything that isn't an invoice and never enters the same one twice.

If an invoice doesn't add up, it doesn't adjust it: it flags it with the difference, like the bakery's in the film, which is off by €4.20.

How the invoices reach the agent

In the film, Elena drags Carmen's folder onto the Coordinator. Day to day you don't even need that: the agent can check the mailbox your clients write to and process every invoice that arrives, including those inside a ZIP file or a folder.

It reads PDFs, photos and Office documents, in Spanish or another language. A supermarket receipt counts as a purchase invoice too, even without the client's details on it.

Holded, connected with its API key

Holded connects once, by pasting your Holded account's API key. From then on, the agent enters every invoice that adds up and can attach the original document. If your firm works with another program that can be connected, or with a spreadsheet, the setup is the same: only the destination changes.